6 Key Steps Should Be Followed During a Container Loading Inspection

To avoid unknown things goes wrong when the goods loaded into a shipping container or the products shipped by LCL. Buyers will choose Container Loading Inspection or Supervision (CLS) as one of the best solutions for importers to make sure that the loading process is fine and the package as per conditions stated on the purchase contract. Normally this type of inspection service will be conducted by a third-party inspection company while the container is loading at the facility or logistics warehouse.

For some importers, they request container loading check for every container, which benefits to them for saving time and money in custom clearance when the container arrived at the port.

When Do You Need Container Loading Supervision?

  • When is the inspection a must process?
  • When the loading plan or requirements has to be respected (for example the shipping marks on carton should be all faced to on the side.);
  • When the products from different factories are consolidated by the buyer (or his supplier is a trading company) into full containers: it is essential to check the factories brings a correct quantity of products; (for example the furniture like sofa, table, cabinet, chairs, lights, may come from different factories.);
  • When the buyer does not trust his supplier at all and is afraid that the wrong type of products will be shipped out;
  • When the outer packing is used as retail packing, the supervision has to make sure the workers make the boxes in container fit nicely and no damage.

What is should be ready before container loading inspection?

Since the container loading inspection takes places at the facility or logistics warehouse when you book the service from a third-party inspection company, you will make sure:

  • The shipment quantity is fully packed ready.
  • Goods were collected in one place.
  • The container loading in the facility or logistics warehouse?
  • Clear packing list.

Especially for the items from different factories, don’t forget to have your supplier collect all the goods in one place.

6 Key Steps Should Be Followed During Container Loading Inspection

  • 1. A Spot-Check Conformity of Product quantity and assortment

Usually, the inspector will arrive the loading place for 1-3 hours in advance, according to the packing list provided by the client, the inspector will count the quantity of shipment, and the number of carton for each item should be matched with the bill of lading and packing list,

The inspector will randomly select a few cartons and open to check if the products and packaging conform to the client’s requirements.

This is an essential process as its object to ensure the right goods are packed in cartons, but inspector only can check a few cartons of each item due to time constraints, so if you would like to know the quality level of the whole shipment, we suggest you arrange Pre-shipment Inspection once the goods finished.

  • 2. Condition of export cartons, pallets, etc.

Inspector will check the condition of export cartons if they are dry and in good working location, free from serious damage, suitable for holding and strong enough to protect the products inside of it.

Due to wet weather or high humidity in the warehouse, the cartons will soften in sometimes or check whether the cartons were crushed, closed poorly. All these issues will be red flags for the importer as they should be figured out or reported before loading; otherwise, the complaint will be coming out when the container arrives abroad.

For some fragile or dunnage products, other packing materials like pallets, plastic straps, etc. might be necessary for protecting the goods in containers, especially the pallets. It may not be strong enough because factories might be tempted to save costs on it.

Meanwhile, the inspector will check if there is a Fumigation Stamp on solid wood pallets or not.

  • 3. Shipping marks verification

Ensure that the labels, hangtags, printing marks, bar codes, etc. on products, packaging materials, and outer cartons are consistent with the client’s requirements.

  • 4. Condition of containers

Examine the container’s condition, make sure the container is dry and good working condition, free from stains, bad odors, large dents or holes, he should immediately report any issues that have a quality impact on the goods in container and (If possible) request to replace another container

ISO container inspection checklist

  • Preparation: Make sure the container is empty, It’s impossible to inspect a container which still has stock in it effectively
  • Exterior checks: Check the doors for any defects, which can close the container properly, and check the front/roof/backside of the container to see if there are any defects.
  • Interior Checks: Check the container’s floor, make sure the floor is clean, dry, and no leaking, then check the roof, roadside, and front side of the container to see if there are any defects.

Check here to know more about ISO Container Inspection Checklist

6 Key Steps should be checked During Container Loading Inspection

  • 5. Loading Process Supervision

The inspector will supervise the loading process, monitoring the loading plan is properly conducted, and all the cartons were loaded into the container.

Inspector has to make sure the workers stack the cartons nicely in the container, and no cartons damaged during the loading process. Otherwise, the workers should fix it on site.

  • 6.The seal

The inspector will verify that a proper seal closes the container before the products are driven away from the warehouse. It also protects the exporter (under FOB or EXW terms), as it clarifies the responsibility of the forwarder.

Inspector will record all the above six key steps by taking photos, even videos, etc. to make sure the whole loading process is under supervision. Click here to download the report sample provided by AQI Service, a third-party inspection company in China.

Click here to know more about Container Loading Inspection Service

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