Booking Process

Product Inspection Services in China & Asia?

Why customer asking booking process for product inspection or other third party inspection services from AQI Service? because customer probably wants to avoid having all that time and money go to waste in the event receiving poor quality products.

In quality control of supply chain, Buyers ensure the quality of their goods through product inspection – either by inspecting the products themselves or hiring a third party inspection company to inspect on their behalf. Once you have found a quality control company suited to your needs, it is time to book inspection.

What is the Inspection Booking Process?

How to schedule the quality control services from a third party inspection company? you can getting started with AQI Service for simple booking steps to make the scheduling process as easy and stress-free for the buyer as possible:

Step 1: Inquiry, Send specifications and relevant information

The buyer should prepare clear relevant information to AQI Service, for quoting and inspection reference, E-mail to with your contact information and questions, we prefer you also send below information together:

  • Product name
  • Purchase Order /Contract agreement
  • Product specifications, artwork
  • Known quality issues or Key points
  • Type of Inspection (check out 5 types of inspection)
  • Supplier’s contact information including supplier name
  • The factory address where inspection inspection will take place
  • Requested inspection date
  • Your company info and contact info

Step 2: Inspection Booking Form and Checklist

Fill the booking form back to us by email. you can download the form here BOOKING FORM

In this step, third party inspection company will review the documents again and communicated with buyer to creat inspection checklist, all the questions can be communicated via Email, Skype, WhatsApp, Wechat, or other tools.

Product Inspection Service booking form and booking process

Step 3: Schedule Inspection

When you booked the inspection service, please start to introduce your QC partner to your supplier and let them know a third party inspection will be come to carry out inspection.

AQI Service Account Manager will follows up with your factory/vendor to gather the necessary materials, such as factory address, PO quantity and shipping deadline etc., finally AQI service will send the supplier an application form to fill out and submit, as a final step to confirm all information for inspection. once the inspection has been successfully arranged, AQI Service will let supplier know inspector’s contact information, and the buyer is notified of the confirmed date of inspection.

Product Inspection Service booking process and application

More often than not in some cases , the supplier will reply QC company to say

  • They need to confirm with client first.
  • Submit an incomplete booking form
  • Request an inspection with too little advanced notice, such as next-day inspection, or same-day inspection.

So it’s necessary for buyer to get involved to have the supplier to confirm the inspection and submit the completed booking form asap.

Step 4: Perform Quality Inspection

Supplier has the responsibility to make sure the goods condition right to product inspection, and arrange enough workers to assist inspection,

Inspector will declare Integrity Pledge that hnonest and fair play is most important in third-party before carry out inspection

Once inspection finished, Daft inspection report with inspection summary will be issued to factory, and buyer will also receive our detail inspection report within 24 hours after inspection finished. (Check Here for the sample report reference)

Step 5: Report, QA and Payment

Once you have reviewed and understand the detail inspection report, it is important that you communicate directly to the vendor/factory about next steps you expect from them (e.g. to ship the goods, to re-work the goods, to wait for further notice, etc.). Furthermore, if you require a re-inspection after you communicate this directly to the vendor/factory

Inspection Payment Invoice will be send to buyer after inspection report, method like Wire Transfer, Transferwise, PayPal, Payoneer are acceptable.